Model Plans for the Avenues of Service
These plans for Club, Community and Vocational Service were submitted
by:-
the proposed club of Ficksburg Imperani.
[Club
Service] [Community
Service] [Vocational
Service] [Top]
CLUB SERVICE COMMITTEE
Director Toni
Stevens
PURPOSE OF CLUB
SERVICE: To foster the successful administration of the Rotary Club.
I have involved
all members of the club, to assist on the sub-committees.
CLASSIFICATIONS
SUB-COMMITTEE
Duties:
 | To prepare - a classification survey of the community |
| To compile - a roster of all classifications |
| To review - existing classifications represented in the club |
| To council the Board - regarding any classification problems |
Function of the
committee: - To promote membership development, by making known unfilled
classifications.
| We will prepare our own survey i.e. Telephone directory, Chamber of
Commerce. |
| We will compile a roster of filled and unfilled classifications, and make
this known to the club, by means of a typed list to be given to all members. The
list will be headed by the stipulated strengths and characteristics of a club
according to the diversity of the classifications of the members. |
MEMBERSHIP AND
MEMBERSHIP DEVELOPMENT SUB-COMMITTEE
Duties
| To consider proposals for membership |
| To report decisions on all applications to the Board |
| We will ensure that the members have a positive attitude towards
membership growth, remembering to uphold the Rotary qualities required in
candidates. |
| We will strive to introduce many young men and women with fresh ideas and
views of service. |
| We will constantly remind members of the benefits of growth i.e.
 | By writing ideas in our bulletin |
| By assigning a member to contact individual prospects |
| By asking all members to keep committee informed about business, schools
Etc |
| replacements in the community |
|
ROTARY
INFORMATION SUB-COMMITTEE
Duties
| To inform prospective members about the privileges and responsibilities
of membership in a Rotary Club |
| To inform all members about the history, objects and activities of Rotary
at all levels |
| To oversee orientation of all new members in their 1st year |
| Awareness Month. |
| We will plan information programmes in cooperation with the club
Programme Committee I. e. A panel discussion on Rotary |
| A round table discussion on service |
| Talks on Rotary history by various members |
| A special programme on the anniversary of Rotary on 23rd February |
| Quizzes |
| Audio visual programmes |
This committee
will also work closely with the club bulletin committee, the programme committee
and the public relations committee.
ATTENDANCE
SUB-COMMITTEE
Duties
| To keep record of club attendance, and post to district officer |
| To acquaint club members with attendance requirements |
| To study the causes of poor attendance |
| To urge members to attend club, district and international meetings |
| To urge the making up of meetings |
| To practice various ways of improving and
stimulating attendance i.e.
| Assign members to as many duties as they are able to fulfil |
| Recognise members with very good attendance record e.g. a tie |
| Making the programme and meetings as interesting as possible |
| Be alert to absentee-prone members - and send message, place phone call
or reminder etc |
|
CLUB BULLETIN
SUB -COMMITTEE
Duties
| To oversee the regular publication of a bulletin once a month. |
| We will mention:
| upcoming club programme |
| relate highlights of meetings |
| promote fellowship |
| inform members about Rotary |
| report news of club, members, and Rotary |
| There will be close cooperation
between this committee and other club committees. |
| 30 copies to be printed a month. Ron will do the Printing |
|
MAGAZINE
SUB-COMMITTEE
Duties
| To stimulate interest in The Rotarian |
| To stimulate interest in Rotary Africa |
| We aim to accomplish this by: -
| observing Magazine Month in April |
| sending news items and photos to the Rotary Africa editor |
|
| We must send membership fees to Rotary Africa and The Rotarian, once the
club is chartered, and see that each member receives their copy regularly. |
| We will file copies of all issues for reference. |
| We will issue extra copies, in a family of two club members, to all
doctors' rooms and the library |
| We will encourage the use of the magazine to benefit the club by -
| having a committee member give periodic reviews from the contents to
stimulate ideas |
| holding club forums on provocative articles |
| base quiz programmes on feature articles |
|
FELLOWSHIP
ACTIVITIES SUB-COMMITTEE
Duties
| To promote acquaintance and friendship among members |
| To encourage members participation in Rotary Service, Recreational and
social events |
| We will endeavour to create camaraderie at the weekly meetings as a focal
point of all fellowship activities, and try to stimulate and improve fellowship
at all levels i.e. |
| Will remember members at birthdays, anniversaries, illnesses, deaths,
achievements etc |
| Will use the bulletin to publish news about all events etc, and have a
brief biography of members |
| Have members introduce new members and visitors |
| Have a roster of club members for greeting members and guests at the door |
| Opportunities to fellowship with neighbouring clubs |
| Will have a monthly fellowship in members homes |
| Will encourage possible walks, picnics, braai's, etc |
| Will also in Rotary Information encourage the use of friendship exchanges
etc |
| We held a combined fellowship with the Ficksburg Rotary club on 17th
October. We invited them to join us at the Ruytenbeeks home. 18 of their members
attended and we had 29 members present. Ron welcomed all present, especially the
visitors, expressing the wish that we hope that this will be the beginning of
many happy fellowships together, and working together for the good of the needs
in our area, as well as for Rotary. |
PROGRAMME
SUB-COMMITTEE
Duties
| To prepare and arrange programmes for regular and special meetings |
| To design and balance the programmes to represent the Four Avenues Of Service
|
| To work closely with other club officers and committees so as |
| To have an interesting programme |
| To have emergency programmes in case of changing circumstances |
| To see that a proper balance is kept of all aspects of Rotary |
| To see that the programme is always in keeping with the dignity of Rotary |
| Calendar of Special Events:- |
| JULY |
Literacy Month
Theme for the R.I.
Presidents year
|
| AUGUST |
Membership and Extension
Month.
Promotion of District Conference |
| SEPTEMBER |
New Generations Month |
| OCTOBER |
Vocational Service Month |
| NOVEMBER |
The Rotary Foundation Month
Cherry Festival Garden Party. Money to be made - 4,000.00 |
| DECEMBER |
Christmas celebration - Hoping to gather hampers for the
needy! |
| JANUARY |
Rotary Awareness Month. P.R. and Rotary info to work together
for this |
| FEBRUARY |
World Understanding Month
Valentines evening fellowship.
service
together with our committee to organize a function.
|
| MARCH |
Special Promotions of International Convention. Ron to show past R.I.
Convention
we have attended videos. World Rotaract Week.(13th) |
| APRIL |
Rotary's Magazine Month. Birthday of Paul Harris 19th April 1868
Wings Wheels Whistles - Sandstone Estates - will have a Stall selling Sosaties.
Hope to make as much as last year! But Rely on about R10,000.00
|
| MAY |
Vocational service to hold a black tie dinner. Choosing and awarding of
Most
Successful businessman of the year - one that practices the ideals of
Rotary.
|
| JUNE |
Next Presidents Induction Dinner. Out-going Presidents Report.
|
Meetings are held
every Thursday - To be planned as follows each month:-
| 1st Week - Evening
Fellowship - in members homes. Dinner and sometimes a speaker. |
| 2nd Week - Lunchtime Meeting 1.00 - 2.00 Business Meeting. Regular
reports to be given to the club by Chairpersons of Committees. |
| 3rd Week - Lunchtime Meeting - 1.00 - 2.00 Education and Rotary
Information Meeting. One of committee members to lead. |
| 4th Week - Lunchtime Meeting - 1.00 - 2.00 Speaker - one of committee
members to organize/speaker/Introduction/Thanks/Gift. |
| 5th Week - Lunchtime Meeting 1.00 - 2.00 CLUB ASSEMBLY. |
| Board of Directors Meeting : once a month. |
PUBLIC RELATIONS
SUB COMMITTEE
Duties
| To tell the Rotary story to as many audiences as possible.
| Purpose: - Public Relations improves Rotarians ability to provide
service. |
| Reason: - To demonstrate Rotaries contribution to the community, and thus
gain support. |
|
| Will endeavour to:-
| With the rest of
club service - publicize club projects in the local press |
| Keep the press
informed of important club or Rotary events |
| Will send photo
of Garden Party at Cherry Festival to Rotary Africa. |
| Also photo of
W.W.W., and Charter Dinner!! |
|
| To look at possibilities of having a promotional stall at the Cherry
Festival, to advertise Rotary, The Foundation and the Polio Eradication
Programme. |
| Once all our plans have fallen into place, enter the clubs P.R.
efforts for the R.I awards for P.R. |
[Club
Service] [Community
Service] [Vocational
Service] [Top]
COMMUNITY
SERVICE COMMITTEE
Director Jack
Armour
HUMAN
DEVELOPMENT SUB-COMMITTEE
| Butha Buthe School (raise R3 000 for matching grant) |
| Home-based Care
Project |
| Literacy projects, book donations, book clubs, paper collection for
recycling. |
| Reading/companionship - Imperani Park, Angels home, Gethsemanè |
| Safety campaign/rape prevention |
| Anti-littering campaign |
| Workshops/demonstrations: Solar
cooking/water heating, gutters & rain tanks, etc. |
| Friday evening (for 1st Friday of the month) Bingo night - Imperani Park
Hall |
COMMUNITY
DEVELOPMENT SUB-COMMITTEE
| Soup kitchens for HIV/elderly/needy (child headed households) |
| Community co-operative bank project - High banking costs prohibit low
wage earners opening a bank account |
| Help facilitate transition of old sandstone school in McCabe Street (Boithumelo
High/Old HTS) into community/tourist centre |
| Rotary sponsored / written tourist map / info booklet of Ficksburg and
surroundings |
| Roadside picnic stops, refurbishment maintenance and regular clean-up. |
| Signage and beautification at both entrances to Ficksburg (need taxi stop
and passenger rest site - the prison did a tidy-up recently and trust this will
be a regular occurrence. |
| Meqheleng park development (tree planting, landscaping to prevent further
erosion, rubbish removal, playground equipment, etc) |
| Develop public spaces e.g. beautification/safe-making of stream running
through Ficksburg, parks, town square, green spaces. Start placing rubbish bins and regularly empty them. |
| Imperani hiking trail development - demarcate, draw maps, maintain
(possible project for school group(s). |
ENVIRONMENTAL
PROTECTION SUB-COMMITTEE
| Black wattle (full funding available from DWAF's Working for Water
Programme). This will provide enough firewood for the location poor that
they can be more productive and not chop down other beneficial trees. |
| Waste recycling and better planning at the dump (signage, patrolling,
fines, etc.) |
| Garden was composting |
| Soil erosion protection |
| Fire control measures (fire-break burning programme) |
| Birding / wildlife / environmental club at/for schools |
PARTNERS IN
SERVICE SUB-COMMITTEE
| Advertise a public forum / contact person where anyone can report any
environmental degrading activity or suggest environmental/tourist/societal
enhancing ideas. |
| Comment on Sesothso Municipality Environmental Programme / IDP, etc. B |
These issues
above can be addressed in conjunction with the Municipality.
YOUTH MONTH
PROJECTS
Work in around holidays
| Beginning of the holidays - Launch/promote Hobby Fare and Youth service
day through talks at schools promoting Rotary, Interact/Roteract, Rotary Youth
Exchange, Polio Plus, etc. |
| 2nd weekend - Youth making a stand day "We Care" - invite youth
to submit own projects - best projects to
get prizes |
| 3rd weekend - Youth hobby/skills/craft fare 9announcement of best Youth
Service projects) |
| ? |
[Club
Service] [Community
Service] [Vocational
Service] [Top]
VOCATIONAL
SERVICE COMMITTEE
DIRECTOR - GAVIN
HEWSON
CAREER
DEVELOPMENT SUB-COMMITTEE
| Career guidance workshop for High School learners.
| Preparation of CV's |
| Do's and don'ts of job applications |
| Preparation for interviews |
| Work related talks by business/professional people |
| Career displays manned by members of the Proposed
Rotary Club of Ficksburg Imperani |
|
| Encourage guidance teachers and Department of Labour to become involved
in Career Guidance Workshop |
| Skill development for the disabled, retrenched, unemployed and aged.
| Paper making skills at Butha Buthe School for disabled children and
Imperani Park Old Age Home. |
| Permaculture workshop for unemployed women. |
|
| Placement of pensioners in part-time or volunteer positions |
| Set up an apprentice programme |
| Seminar on how to set up a small business |
| Approach schools to start Adult Education classed. (Woodwork, domestic
science, art, etc.) |
VOCATION AT WORK
SUB-COMMITTEE
| Encourage members to bring an employee or colleague to a formal meeting. This could generate discussion on employer/employee or co-worker issued
e.g. conflict resolution. This could also boost membership. |
| Job creation and small business development. Work in conjunction with the invader eradication programme proposed by
the Community Service Committee. |
| Invite guest speakers from non-represented professions/businesses to
address a formal meeting. |
| Provide each member with a copy of the "Declaration of Rotarians in
Businesses and Professions". |
| Schedule a meeting to discuss the declaration at the beginning of the
year to discuss progress/failures. |
| Encourage members to participate in "International Vocational
Contact Groups" (IVCG) |
| Promote and distribute the "4-way Test". Each member could have a stamp made and stamp all outgoing
correspondence. |
VOCATIONAL
AWARENESS SUB-COMMITTEE
| Celebrate "Vocation Month" during October |
| Invite members to contribute to the "Classification
Talks" on a monthly basis |
| Organize periodic field trips to members' places of work |
| Organize panel discussions on how different business/professions address
the same problems/issues |
VOCATIONAL
AWARDS SUB-COMMITTEE
| Organize an annual "Businessman of the Year" dinner. This will be a formal fund raising event. Criteria for consideration to be worked out by the committee
and distributed to all businesses. Encourage
public to become involved. Utilize
media to promote event. |
| Select a member of the Proposed Rotary Club of Ficksburg Imperani to
receive an award for "excellent service" in business and the community |
VOLUNTEERS
| Encourage members to volunteer their professional services
| Locally |
| Nationally |
| Internationally |
|
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